Archive for February 2010

 
 

Business Planning Demystified

Making certain financial projections in your business plan is necessary for the creation of a proper business plan. For example, if you want to make projections, such as sales forecasts, break down the sales into manageable parts. You may refer to more business plans articles and other related articles which are usually sorted by relevance, dates, and items per page.

Business planning can be demystified. Your company’s business plan is always a key document for both planning and funding purposes. You may also use Web resources to develop your business plan. The Web can be beneficial when you are looking for articles about business plans and for sample plans to guide you. You must be able to understand why business plans matter in order to frame a proper business plan. You may also refer to the University of California, Berkeley, Lester Center for Entrepreneurship and Innovation for help regarding your business plan.

If you don’t know where to start and don’t want to waste time, start off with a rough sketch of your business plan. The United States Small Business Administration offers a section about business plans in the Starting Your Business section which is further categorized into parts. For the business plan, you can also refer to the two major business plan software programs, Business Plan Pro from Palo Alto Software and the BizPlanBuilder from JIAN, where you can offer information on projections and other financial forecasting. You can also find information on business plan software by conducting an online search with the phrase “business plan software” and that may give you helpful results. How does one go about defining the ‘perfect’ business plan ? The perfect business plan is one that meets its objective — which, for many, is raising money. All business plans usually cover essentially the same material. You may try and jot down ten most important reasons why you need a strong business plan because a business plan is the cornerstone of starting a business as well as a significant tool for monitoring the progress and growth of your company.

You may wish to read more : Sample Business Plans

Author: Jonathan Robertson
Article Source: EzineArticles.com
Provided by: Guest blogger

The Sometimes Life Of The Early-Stage, Mid-Stage And Even Late-Stage Entrepreneur Can Be Scattered

The word entrepreneur has become a catch all title for just about everyone and anyone who starts and or builds a business. I’ve always had a bit of trouble throwing that overused, imported moniker around because I believe it’s not always applied in the correct manner.

Is an entrepreneur someone who takes the family business and keeps it going? Is it the person who builds a new division of the company where they’re employed? Or should it be reserved for only those who have put everything on the line in order to build their business? I’ll opt for the latter.

I’ll never forget being at an area Chamber of Commerce awards dinner some years back when I was surprised to find that the recipient of the Entrepreneur of The Year award went to a gentleman whose father had started the business many years before and built it into quite a successful venture. By the time the son had arrived to run the company it was already a multi-million dollar operation! “Wait a minute”, I said to myself, “How can this guy be the entrepreneur of the year when he was handed the reins of a large, seemingly profitable, corporation?” Dad did all the risk taking and sonny boy gets the awards, huh?!

So let’s be a little cautious when throwing around that wonderful term…entrepreneur. It’s too near and dear to those genuine, “Hey I’ve got an idea…I think it’ll work…I’m quitin’ my job and goin’ for it” folks who really put their life on the line for the challenge.

The entrepreneur is an interesting study. He or she, by definition, is a person who organizes and manages a business undertaking, assuming the risk for the sake of their dreams and hopefully profits (which may be one and the same).

Entrepreneurs come in all shapes and sizes, yet there are some attributes that seem to be common in most of them.

They are for the most part pretty good at getting things going. They are an excitable bunch. Caught up in the enthusiasm of their ideas and dreams they rush forward with their embryonic plans until they become reality. They certainly can organize and manage their business in the beginning, but then what?

Many of them get stuck. Why? Because they’re entrepreneurs, that’s why. The entrepreneur gets his or her juice from creating new things, conceiving great ideas and putting them into action. However, once the thrill is gone so is the impetus needed to keep it going in an orderly fashion.

Classic entrepreneurs have trouble taking their businesses to the next level. I like to call it going from an entrepreneurial venture into a corporation. Of course I realize that the entrepreneurial venture may actually be a corporation, but that’s in name only. It’s changing a mindset and beginning to act like a corporation.

That means structure and manuals, policies and procedures. It also means less nepotism and more qualifications.

Unfortunately, the entrepreneur quite often doesn’t realize what he or she needs because they’re to busy creating and building to worry too much about the details. All of a sudden they turn around and they start to see that they could easily busy themselves out of business. Yes, that is possible.

Lack of a solid structure can do that.

Entrepreneurs have a tendency to do everything themselves. That often comes from the way they started the business. But as the business grows that becomes impossible. Yet, too many of them can’t let go. They become scattered, do too many things, and at times compensate by micromanaging. It’s tough to watch your baby grow and realize that someone else can do this or that task better than you.

That doesn’t mean losing that good old family feeling or stopping the “Let’s go for a drink after work” routine. What it does mean is beginning to realize that you’re in need of a controller and hiring one, putting a person in the marketing department who has actually done something like that before and even hiring a President or COO to run the ship and its structure so that you, the entrepreneur can do what you do best, create and build, direct and play.

If you are a classic entrepreneur stand back and look at yourself and your company. Yes I know that that may mean that you might have to stop running around like a chicken without a head. Take a second and assess what’s really going on around you.

1. Are you trying to do too many things yourself?

2. Do you have so much work that it seems like you’re never finished?

3. Do you know what you want your business to look like by the end of the year, three years and five years?

4. Do you waste time doing tasks that you shouldn’t be doing?

5. Can you delegate better than you do?

6. Have you lost sight of your original goal?

7. Are you not as organized as you could or should be?

If you answered yes to one or more of these questions it’s time to sit down and write out an operations/expansion (OE) plan. The plan must include:

1. A breakdown of the tasks involved in the day-to-day operation of the business

2. A listing of the priorities of those tasks

3. A clear vision of where you would like the company to be at year’s end, in three years and five years

4. A realistic understanding of the strengths and weaknesses of all employees, including yourself

5. A breakdown of your typical day. This may necessitate time charting your activities each day for a week.

6. A outline of why you started the company

7. An inventory of how organized, or disorganized, your office and/or work area is

With the information in your OE plan you can begin to structure yourself and your company. You may find that you may be quite capable of taking your company to the next level or that you may be quite content leaving the structural part of that mission to someone else while you play the creative role and still have the ability to reap the benefits without the stress of being in a position that’s uncomfortable.

Take the time to understand that entrepreneurs can be great at one thing but as the entity expands, not so wonderful at the tasks needed in the new environment that the growth they started brings. It’s ok. Think of it as a parent watching their child leave for their first of so many days of school. They’ll do fine on their own, they have a structured environment, with good instructors and a president (principal) to oversee the situation.

But when it comes time for some really important life decisions, the child comes back to the parent (or entrepreneur) for the insights and wisdom that only he or she can provide.

Author: Dan Goldberg
Article Source: EzineArticles.com
Provided by: Bumper guardian

Government Grants for Small Businesses & Women

Small business grants are closer than you think. They can also be the ideal way to fulfill your dreams of becoming a business owner. It is often a hot topic among entrepreneurs with limited funds and access to capital. They are given to those people who want to start their own small business as a means of supporting themselves while at the same time contributing to the US economy. Business grants are also provided by the US government. Remember, Small Business Grants are not loans and that’s why many people refer to them as Free Grant Money!

Business Grant or Business Loan…?

Grant programs don’t require credit checks, collateral, security deposits or co-signers. In some cases recipients are required to submit periodic progress reports to demonstrate that the grant funds are being utilized properly and goals are being achieved as projected in the application. Grants differ from loans in that they are not repayable. We all know what it takes to get a common loan…like auto loans, home loans, cash loans, etc. Why not try a free grant program that writes the grant for you and also addresses every issue you’ll need to cover before submitting it to the proper agency.

Business Grants Do What?

Business grants are one way that women can run successful businesses whether they have a home-based business or a business outside of the home. They are available to start a new or expand an existing business, equipment financing, acquisition of a new or existing business, rent, salaries, office expenses and overhead. Given to women who are small business owners to encourage and promote economic growth as well. Grants are available to anyone over 18 years of age. In fact, the small business grant you need to start or expand your business may be available right in your own home state.

The Purpose of Grants

A grant supports the business idea and turns the dreams of an entrepreneur in to reality. There are many types of grants offered by the government that include individual grants for personal necessities, business grants for starting new business, housing grants, ,education grants for funding education and many more.

Business Grants & Women

Grants are also available for women who want to buy an existing business. They are also available for women who want to attend business school so that they gain the knowledge they need to start their own business. They are also awarded to women who excel in their respective fields. The best part about business grants is that they are free in the sense that you do not have to pay back the money to the funding agency or the government. Women can also get money to encourage advanced online education have a distinct advantage over any business that leaves advanced learning to chance. Businesses that fall into this arena often find they are eligible for small business grants.

There are Other Options…

Also remember that the federal government, through the SBA, does offer a fine array of very attractive loans to start or expand a small business. There are also low interest and no Interest Government loans available for you to take full advantage of. Most small business owners have to look to personal resources and loans to finance their small business. You may have looked into bank loans, asked friends and family for a loan or looked into getting a few credit cards to pay for you to set your business up.

Grants for Women

Women have the largest opportunity of any group to benefit from the generosity of the Government Grant Programs. Women are taking more initiative to work for themselves. Womens small business grants are available in many forms. Women continue to account for the majority of stay at home parents. Women interested in accessing small business grants to start or expand their own businesses should understand certain limitations inherent in small business grant funding. Women have a 75% greater chance of success in business ownership.

Grants for Education

Education is a priority for any government, and for this reason the government. Education grants are available from various sources and are generally funded by the government, although many are established and sponsored by private institutions. They can vary in the amount of the grant as well as the period the grant is made available to the student. Women are also much easier to qualify for and get than education grants. Scholarships are also available for a myriad of situations.

A Little Info about the SBA

SBA does not provide lower interest rates for small businesses. SBA is not related to granting any free government grants, but instead it provides counseling, technical trainings and assistance in areas which are required to run a small business management using its resourceful SBDC or Small Business Development Center at absolutely NO extra Cost to you, its totally FREE. SBA has offices in every state and worked with various non-profit, lending and educational and training organizations nationwide. SBA also runs programs that are intended to help women with training and technical assistance, access to credit and capital, government contracts and such. As far as individuals are concerned, SBA does not offer business grants to any entrepreneur but it does help the minority groups, the women entrepreneurs, economic development of underdeveloped regions, and numerous such activities.

Author: J Pickett
Article Source: EzineArticles.com
Provided by: Gadget reviews

Why and When Should I Outsource – A Detailed Analysis

Kudos to Outsourcing

Is outsourcing good for us? Should we outsource at all? Of course, yes! There’s nothing inherently wrong with the concept itself! Just have a look:

I don’t have space in my house to grow vegetables, and I can’t buy a house with a large kitchen garden, so, I outsource them from my nearest vendor.

I can do my dishes and my laundry, but I find it too energy-sapping and time-consuming, so, I’ve hired someone who would save my time.

So, what do I do with so much of saved time? I write…which is in fact, my core competency!

And that’s exactly the point I want to make. Same logical sense applies to your business. If you don’t have enough capital or resources or if you want to save some recurrent costs and focus your time and money on your core competencies, you would outsource. More or less, every business out sources to sustain and to grow.
Outsourcing has today evolved into a preferred business practice for managers to use as a bridge to circumvent business problems, as a handy tool to focus on core issues and as a launch pad to enable businesses to register higher growth rates.

Advantages of Outsourcing

Outsourcing enables cost cutting and savings
Outsourcing enables you to meet deadlines sans stress
Outsourcing enables you to avail of world-class expertise and provide a better quality to your customers
Outsourcing enables you to offload the non-core and non-differentiating allied activities in your business and lets you to focus on more important functions….
Outsourcing enables you to gain a competitive edge over your rivals
Outsourcing helps you to innovate while you contract out the repetitive standardized processes
Outsourcing enables you to quickly respond to the changing market equations
Outsourcing enables you to function as a compact, coherent and streamlined business
Outsourcing enables quick expansion or upgrade in business, allowing you to take more orders
Outsourcing enables you to ward off risks
Outsourcing enables you to transform a process and remove any inefficiency
Outsourcing speeds up your pace towards your long-term business goals

In fact, outsourcing to a cheaper developing country like India, where you are spoilt with choices, with abundant talent in various fields and a vast English speaking population, will only add on to the general benefits of outsourcing. No Wonder, India alone accounts for 40% of the world’s outsourced IT projects.

When to Outsource?

How to figure out whether Outsourcing or more specifically, off shoring, is the answer to the problems you are facing in business? And even if you are not facing much of a problem yet, How to decide if you should opt for it for the sake of cost cutting and other benefits of off shoring? You should definitely consider outsourcing/off shoring seriously if one or more of the following scenarios sound like a description of situations in your own business venture:

When you need occasional or recurrent assistance with a particular function, say, legal matters or some programming need, hiring full-time employee doesn’t make good economic sense. Outsourcing a short-term job would not only be much cheaper but also easily sustainable.

When a small home business owner can’t afford to hire employees but can easily outsource some help at very cheap rates from countries like India where there is a multitude of skilled professionals in various fields.

Even Independent Professionals can outsource the help needed in day-to-day office life like secretarial and clerical help or the expertise and specialized skills like IT, graphic designing, legal services, patent filing etc. This can be easily achieved by contracting out to other professionals (commonly known as virtual assistants or kpo consultants) through the internet. They offer their services and operate either independently through their own sites or through a dedicated and comprehensive portal for outsourcing like http://www.e-guru.in . They are experts in their field, would not ask for the usual employee benefits and don’t need to be managed since you are their client. For example, a doctor might need accounting services or a public speaker might need someone to develop software, and or an event manager might need a copywriter and so on.

When there is a skill shortage in a particular field, say programming and other IT skills, difficulty in finding right candidates coupled with high pay packages only underline the need for outsourcing. In fact, off shoring to a country like India, with abundant skilled professionals and lower currency rates would result in huge savings for you in terms of costs as well as quality

When your office has a history of acute employee stress, mounting pressures around deadlines and work-overload, you can ease off the burden by contracting out the time-consuming standardized processes which are the repetitive, easier and non-core parts of the business, thus enabling better productivity for yourself and your employees.

When a fast changing non-core process is a continuous drain on your resources. For instance, if you need to keep upgrading your IT processes according to the latest soft wares and technologies, but that’s not your core competency, then it is better to consider outsourcing it to the IT experts in India who can better manage and run the process at fractional costs than to hire a full-time software development staff.

When you aren’t satisfied with the quality of output of an in-house non-core business process, you can either re-train your personnel or hire more experienced candidates at higher salaries, both of which mean spending more.

On the other hand, you can avail of world class quality as well as reduce your costs by off shoring the same to India. Though non-core processes bear no direct affect on the customers of your product or service directly but a shoddy quality doesn’t bode well in the long-term. (At the same time, I would add a word of caution, you first need to examine and understand the reasons for an internal function’s inefficiency and under-performance so that you know what to expect even if you eventually outsource it.)

When one needs to expand to meet the growing demand and deliver increasing number of orders in time, but one doesn’t have the infrastructure or resources to drastically upgrade yet, outsourcing is the perfect solution.

When one needs to start a new process in-house in a short period, one can outsource for immediate commencement of services and then slowly establish a dedicated in-house staff for the same.

When you need to transform an in-house process, it is advisable to outsource it on a short-term basis for the change to occur in a stable manner and once the operations are running smoothly and steadily, you can transfer it back home.

When a project or function is being inefficiently performed in-house for any reason, outsourcing it would insure you against the operational and financial risks.

Let me point out here that in recent times, though other avenues are fast picking up, but off shoring of IT services to the developing nations like India, is being particularly hailed as a generally successful deal for one and all. Areas in which outsourcing is gaining momentum are: Internet related programming, scripting languages, databases, graphic designing, animation, web hosting, accounting, recruitment, editing, copy writing, .NET technology, sql server, oracle, C/C++, embedded systems and similar projects most of which are being hosted for outsourcing at http://www.e-guru.in

Conclusion

Making the right choice is less about choosing whether to outsource or not and more about what to outsource and to whom! So, I urge you to do your own homework, in-house research about what processes qualify for outsourcing, cost-benefit analyses, putting in place a stream-lined management policy regarding pre and post-outsourcing functions and goals, carefully selecting a destination which would offer you sufficient choices, signing up through a reliable channel, following up on it and the works.

In a nutshell, I would say, your action as well inaction – both will have a bearing on your business! And it is better to prepare yourself now and act before it is too late. Outsourcing is a boon for one and all. So, don’t chicken out, there is a whole lot of competition out there in business which is continuously trying to oust you. Just plan for it, go ahead with it and ensure yourself a place in the marketplace of future!

Author: Jason V Thomas
Article Source: EzineArticles.com
Provided by: Duty on LCD/Plasma TV

Bakeries and Restaurants Benefit From SR&ED Funding

Many people think that the access to Canadian Government funded R&D incentives is limited to manufacturers and research labs. It is exciting to discover that small businesses in the food industry (like bakeries and restaurants) are also prime candidates who can and should take an advantage of this amazing funding program!

The SR&ED program aims to reimburse companies for their experimental development expenses. The goal is to make creativity and innovation affordable in the Canadian business environment and foster future development.

The program is highly relevant to small businesses, where a refund of $20K-$70K could mean a world of difference. The actual refund amount depends on proper identification and qualification of eligible expenditures.

What can possibly qualify a bakery or a restaurant for governmental R&D incentives?

  1. Recipe changes that improve taste or quality
  2. Improvement of nutritional properties (low-fat, low calories)
  3. Elimination of allergens, preservatives, artificial dyes
  4. Increase of a product shelf life
  5. Equipment or appliance modifications
  6. And more…

In order to stay competitive, food producers must respond to changing tastes and demands. Experimenting with new ingredients, modifying products to suit recent diet fashion – all these activities often qualify as shop-floor experimental development.

Working on new ideas takes time, wastes materials and requires equipment modification. The SR&ED program allows retrieving these expenses:

  1. 68% of qualified payroll costs
  2. 41% of sub-contractor expenses
  3. 22.6% of capital expenditures

The refund has no strings attached – the owners are free to spend it anyway they like – buy new equipment, avoid eliminating a job, or give everyone a big bonus – the decision is yours!

Using the extensive experience of trained engineers (like our team), business owners have the opportunity to review their potential for qualification, and complete the application process in a few hours, and with no up-front costs.

Discovering that your business is eligible for SR&ED funding makes a world of difference – on the bottom line, as well as future planning!

Author: Mark Sorkin
Article Source: EzineArticles.com
Provided by: Programmable Pressure Cooker

Attracting Great Talent & Hiring the Right People

The most important thing you can do for your business is to hire the right people. We all know that, but do we all act on that, all the time? Probably not. In my experience as an entrepreneur, it is too easy to focus on the tasks on hand, to worry about the budget, and to not hire when we should. Raising money, building a network and honing your pitch are all essential first steps in starting a business. And all of this work goes down the drain if you hire the wrong people.

Attracting and hiring talent depends on you. It will be your network through which you find the right people. It will be your ability to sell your vision that gets them excited to join. Most importantly, it will be your ability to intuit the fit with you and your team that makes your team a team. So, keep working your network and your pitch, they are always evolving and are critical to all aspects of your business.

Assembling a great team is no small feat. Attracting the right people to your company involves a number of things: your location, your company’s culture and then how they (the talent) fit with the existing team. The last point is really important. Building a team is very different than hiring an individual. You have to look for balance and traits that complement each other. It’s critical to balance both your management team (and your employees in general) with personalities and work styles that complement your own personality and the others on the team. AT my company, I made sure to get a range of personalities that complemented each other. As a result, we have a well-balanced executive team feeding off of each other all the time.

This is one of the biggest lessons I’ve learned in my career so make sure you think about how the team will work together before you hire. In the end, it’s not just about hiring and retaining, it’s figuring out who and what you want to hire. When you are starting a company, not only do you have to think about your culture and your product, you also have to think about your own skills and personality and how great talent can balance and improve upon that.

An excellent book on balancing work personality styles is People Styles at Work: Making Bad Relationships Good and Good Relationships Better.

STEP 1: Network
How do you get access to the right people? Networking. All the great people that I’ve hired have always come through networking. Sometimes I knew them before, but often I did not. Sometimes it was an explicit referral for an open position but sometimes I didn’t even know the position was open. Yes, that is correct, some of my best hires are for positions that I didn’t know I needed. I realized during the conversation that someone could solve a problem for me. So, while a job description is nice, it is not required. (In fact, at my current business, I have asked all of my key hires to write the job description. This is an extremely useful tool to see if the person understands the job the way you do and saves you a little work). When you are a manager, you must always be open to rethinking your organization and you must always be networking. You just never know when that natural athlete is going to cross paths with you.

What do I mean by natural athlete? Natural athletes are individuals that are independent self starters. No matter what you throw at them they will figure it out. In a startup you can never have enough of these. While star athletes, those that are experts in one thing, are important as well, the natural athlete will be more capable of adapting to the changing world of a startup.

STEP 2: Intuit
I believe there is a “love-at-first-sight” equivalent when you are hiring somebody. I’ve gotten to the point where I can tell within the first five or 10 minutes whether or not I am excited by the conversation. If I am excited, I am talking to a great hire. Usually, after the interviews are complete I can figure out what it was that caused me to be excited in the first 10 minutes. It’s a gut feeling. I have had lots of training from HR professionals that will tell you the gut is wrong more than it is right. That is true in the beginning of your career but less and less so as you mature as a manager. It is your job to hone that instinct and your gut so that the “love at first sight” can happen for you. Also, for me, part of the gut feel is whether or not I think the person is going to be a lot of fun to work with. Life is too short to not work with people you enjoy. The good news is that you are in a position to make sure that is true. So if your gut doesn’t tell you something, don’t hire the person if it is a key hire. Otherwise, you’ll end up with just a “relationship” not a great relationship.

Step 3: Sell
Most of the time the best people that I hired weren’t even looking for a job. That means that once you find the people, you have to sell them. There are different components that you have to keep in mind when you are recruiting. Like all selling, think about your target audience and adjust your pitch. When you are pitching an employee, they need to see someone who has leadership and vision for the company, the product and the culture. Employees like to know that there’s a captain of the ship, on board to make the hard decisions and plotting a course. Without that, people typically don’t want to jump on board, too. For a smaller company, it’s really important to hire people who are resourceful and willing to get into the trenches and do things beyond the specific job description that you’ve laid out for them. So if you are hiring the natural athlete, they want to hear all the different ways they get to pitch in.

Author: Rene Lacerte
Article Source: EzineArticles.com
Provided by: Duty tariff

Strategic Planning – Reinvigorating Your Strategic Planning

After a few years of strategic planning, management teams almost always ask, “How can we put life back into our strategic planning? We’ve achieved great success, but we’d like to have the same level of excitement we had in the first few years.”

This question often comes up for reasons that are inherent in the process itself. First, strategic planning – as an ongoing process – tends to yield easy benefits in the first couple of years, as your team focuses attention on the low-hanging fruit. After a couple of cycles of this, the fruit that is left may seem to be a little harder to reach…and often, it is. Secondly, if your process is well-run, each cycle of planning will seem more like a part of your management routine and less like a special event. This is true of any process that you repeat routinely, but with strategic planning, the first couple of years seem strange and wonderful because good strategic planning is so far outside the norm for most managers. Finally, as your team gains experience with the process of identifying strategic objectives and effectively implementing them, they also learn how much work is involved…and there may be a natural reluctance to commit to the big, exciting projects that bring so much energy to the first few years of strategic planning.

Over the years, I’ve developed exercises to give the ongoing planning process a little more “zing”. In general, these exercises fall into 3 categories:

1. Making the strategic plan more personal – many plans lose their “zing” because they seem to be about someone else…so identifying how individuals affect – and are affected by – the strategy can help reverse this.

2. Giving the vision more substance – sometimes, the vision encompassed in your strategy is too abstract for the team to “get into it”. In these cases, some work on what the reality of that vision will look like can be just the thing.

3. Drilling deeper into specific parts of the strategy – in many cases, there are things just below the surface that can dramatically transform your company. A little digging in some specific areas can turn up gold!

Make it More Personal

While personalizing the strategic plan is one of the most effective ways to bring energy and commitment to it implementation, it’s also one of the most difficult ways to do this. This is because, unlike many of the variables of the strategic planning process, the complexities of the personalities involved pose analytic difficulties that are both broad – covering a wide range of possibilities – and deep – making them far more difficult to unravel than, say, a question of market responses to certain product changes. Even so, there are some ways of working with the personal nature of involvement with your strategic plan that can yield excellent results

One way of driving home the personal nature of commitment to your team’s plan is to bypass personality issues and address the question in a fairly neutral way. An exercise I often use to do this involves asking the team members to identify exactly how they envision themselves contributing to forward motion along the lines of the strategy, and how they see themselves (and their activities) creating obstacles to that same forward motion. As you might guess, it’s much easier to get team members to discuss their positive roles in a group setting. One way around this is to reduce the initial interactions around this to a one on one conversation. It’s also a great exercise to have team members pair up and discuss the positive contributions, then have each member report on the positive elements of his/her partner.

To reassure the team, I like to tell them that this exercise is not about who is the best, or who has the least weaknesses. Instead, I point out that the greatest opportunity in this exercise lies in our ability to find the best adaptations to existing weaknesses – and that the more obstacles we can identify, the more obstacles we can get out of our way.

So…here is one process, in outline form:

1. Ask the team members to pair up and spend 5 minutes describing to their partner the ways they can drive the strategy forward.

2. Ask the team members to spend 3 minutes identifying specific ways they either (have created obstacles to this in the past) or (could create obstacles in the future).

3. Lay out what you consider to be the KEY elements of the strategy in a diagram (say, on a flipchart). Ideally, it’s optimal to have just 3-7 key elements, such as “customer relationships”, “quality processes” or “asset acquisition”. For a FULL description of the modeling discipline I use, see Jay Forrester’s Industrial Dynamics.

4. Ask people to point out where their partners can contribute the most on your diagram, and illustrate it.

5. Ask people to point out where they might/do obstruct the strategy in the same way – but be VERY encouraging about it. The key here is not to fix the person, but to get the pieces of activity that don’t FIT the person moved to someone else. A useful set question here is “How could we accomplish this effectively? Are you the right person for this task? Can we use your skills better elsewhere? Is there a process, person, or piece of equipment that would take some of the difficulty of this activity off of your shoulders?”

6. One of the best ways to really tie this up is to ask the team where they feel they personally can create the biggest improvement in the effectiveness of the company. It is important NOT to permit discussion of what other can do, but rather to keep focus on how you can change yourself, or what you do, to increase effectiveness. At times, I’ve encouraged this by suggesting we will devote resources to the one or two best ideas, but even simple verbal encouragement will generate good results.

The point of this exercise is to really connect team members with the key elements of your strategy. As you progress with your strategy, this exercise can serve both as a reminder of this connection, for the team members, and a diagnostic for some types of implementation issues, for the CEO.

I’ve tried this exercise several times with different clients now, and I’ve been impressed with the results, even with clients who have been through several cycles of the strategic planning process already. There are some critical issues that tend to surface with this approach, and team members feel really good about what we achieve when we put this exercise into the strategic planning process.

Another exercise that helps make participation in the strategy more personal involves identifying key relationships.

Using a diagram similar to the 3-7 element flowchart mentioned in my last entry, you can ask the team which relationships/communication points are most critical to effectiveness in each area. For example, in some companies, the key to effectiveness in customer relationships is the relationship between sales and operations management. Since these areas involve very different mental disciplines, it’s not unusual to find the two departments don’t communicate well with each other, and there may be some excellent opportunities there to improve effectiveness.

One way to dig in to this diagram is to ask each team member how value is created or destroyed for the customer in their department. Once you have identified, say, the top three ways value is created in each department or area, you can draw lines that connect those value drivers to the departments involved. In many cases, this mapping process can identify areas where you can greatly increase your value to the customer by putting a little effort into improving how the involved departments communicate and work together.

After completing this diagram, it’s useful to ask the individual team members how they might improve their role in the identified relationships. You may also want to ask individuals to pick something they do that works well in this area that the other managers might benefit from trying.

I almost always use these tools when discussing strategic issues in the simplified strategic planning process, which is in the second meeting of the cycle.

Giving the Vision More Substance

If the exercises for making the vision more personal don’t have the desire effect, or if I think it will be too time-consuming (which it is), I often short-cut to a discussion of what the company will look like after five years of pursuing the vision we are discussing. Again, I like to get individuals to state this in their own words, and from their own perspective, because I want to ferret out strategic issues that people expect to see but are unwilling to voice. A good way to do this is to ask team members to write down two or three good things about how the vision will affect them and two or three bad things. As with other exercises, don’t focus too much on the bad things, but do be aware they may indicate issues that must be resolved for your vision to get full support from the management team.

Another simple way to give the vision more substance is to attach numbers to it. I normally do a projection of what the company’s sales and profits will look like based on our assumptions and the strategies we are discussing. For many teams, seeing these numbers brings home the reality of what we are proposing better than any other exercise.

Drilling Deeper

When I talk about drilling deeper, I’m definitely talking about a strategic planning process that involves the top management team, and not external stakeholders or media. When you take planning outside the organization, you are generally looking to communicate why your strategy is a good one rather than how you came up with it. An example of what I mean by “drilling down” could be seen in an airline examining the customer satisfaction impact of all the contact points a passenger may have with them. This might involve some detailed analysis of the operation, combined with insights from market research on things that affect customer satisfaction. While it would look tactical to an outside observer, this kind of “drilling down” can identify places where operational, financial, IT or HR practices (to name a few) can be changed to be better aligned with the overall corporate strategy.

This kind of work is unlikely to be productive with the media, because it is time-consuming and hard for them to package. They will, however, appreciate any surprising bit you might come up with. For example, when Sears acquired K-mart, they saw the real estate involved as the key piece of the value of that deal. This was interesting, because it was a merger of two huge retail brands, not just a real estate transaction. The news media were fascinated by this, without really knowing why that made sense for Sears.

Outside stakeholders may have more appreciation for the actual “drill down” process. The best way to handle this with them (if you have the resources) is to walk them through the key questions. They won’t have the data or experience of the management team, but – if you are well-prepared – you can throw those in as trump cards to move the conversation and its conclusions along.

One important point here is that the process of strategic planning is entirely different from the process of communicating the strategic plan. Both are important, but it’s possible to do either poorly if you mix them together without considering how you will affect the quality of the strategy or the perception of the resulting plan.

Hopefully, in one of these three areas – making it personal, giving it substance, and drilling deeper, you have found a nugget or two that will help you reinvigorate your strategic planning process. In any case, you should also consider using an experienced strategic planning professional, because such a person can usually spot issues that may be holding you back and suggest exercises that will get your strategic planning process back on track.

Copyright 2007 by Center for Simplified Strategic Planning, Inc., Ann Arbor, Michigan – Reprint permission granted with full attribution.

Author: Robert W Bradford
Article Source: EzineArticles.com
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The Potential of the Third Generation of Tech Entrepreneurs

An Excerpt from the book Zero to One Million: How to Build a Company to One Million Dollars in Sales

Since the start of the technology age there have been three generations of entrepreneurs. The first generation consisted of people like Oracle CEO Larry Ellison, EDS billionaire Ross Perot, and yes, even Bill Gates, now over 50. These guys “got it” back in the day before the Internet. They were the “transformation entrepreneurs” and were integral in bringing the United States into the Information Age.

Next on the scene were the guys and girls that grew up with Commodore 64s, Atari, and Ronald Reagan. From this first breed of Internet Age entrepreneurs came people like Jerry Yang, CEO of Yahoo!, Pierre Omidyar of eBay, and Jeff Bezos of Amazon.com. All born more or less in the late sixties, these guys grew up watching the development of computers and were prepared to jump on the opportunity they saw in late 1994. They did well, and their companies tripled and quadrupled each year from 1995-1999. These guys were the frontrunners and were intelligent enough to see the possibility of the Internet twelve or thirteen years ago, perhaps the reason why all three of these companies are still around today.

There is a new breed of entrepreneurs that is already beginning to make their mark on our world. I am one of them. We are the eighties generation. We are as the music group POD says, “The Youth of the Nation.” While yes, there are many of us who are disillusioned, uncaring, or depressed; I am seeing today something truly amazing. There is a subculture of youth in both the United States and in every country in the world that gets it.

I am very fortunate to have contacts in about forty countries. In 2000, I was lucky enough to receive a scholarship to go on a 53-day expedition to Spain, Florida, New Mexico, and Mexico called La Ruta Quetzal. On this trip I met three hundred fifty students from forty-three different countries. It has truly been priceless to be able to have these contacts. For example, during the Argentinean economic collapse in early 2002 I was able to jump on my computer and email Ana from Buenos Aires to see what the real situation was like. When a U.S. spy-plane was shot down in China in April 2001, I was able to email my friend Sonsoles in Beijing to get her take on the incident and her thoughts on what Jiang Zemin would do.

During the World Cup in June of 2002 I was able to chat live with my friend Kevin in Dublin as he grieved over each missed penalty kick in Ireland’s overtime elimination defeat to Spain. For the pre-1980 people reading, would it not have amazed you when you were seventeen to have had the ability to chat live from Florida with your friend in Dublin while both watching the same penalty shot being taken at the exact same time in Seoul, South Korea?

This new breed of entrepreneurs, even if we all do not yet fully grasp the impact of globalization and how important the changes that are occurring today truly are, are either going through college right now or will in the next five years. The case studies they will have in Financial Management 202 will not be the rudimentary mathematical bores they perhaps were for many in their college days of old. They will be riveting tales of unlimited wealth, power, and innovation; in some cases collapse and fraud and in others extraordinary success.

I said a few paragraphs ago “there is a subculture of youth in both the United States and in every country in the world that gets it.” But what it is that we get? We understand the following eleven principles:

1. The world is global and interconnected. A negative economic report from one country can ravage the economy of a continent overnight, a trillion dollars can leave a country with the click of a few mice, and an explosion in Shanghai can cause bond prices in London to jump 10% within an hour.

2. Anyone with $1000 and some intelligence can either make a billion dollars or destroy the world.

3. In our economic prosperity, we must strive toward creating a sustainable existence or else the end of our lives and our children’s lives will be years of difficulty and sacrifice.

4. Academic education is important, but at all but the best schools, an academic education will not give one the knowledge needed to be financially prosperous. As Thomas J. Stanley states in The Millionaire Mind, having a 1000 or 1500 on your SATs has no correlation to your likely net worth in twenty years. Just as important, if not more, is one’s education and learning outside the classroom.

5. If one is going to become extraordinarily wealthy they better have integrity, ethics, and keep their accounting truthful and accurate.

6. The world is going to change in tremendous ways over our lifetime.

7. Competitive market economies are essential to a high standard of living. An incentive system is necessary to get workers to work and a price system is necessary to properly allocate a limited supply of resources and goods. Competition is necessary to keep everyone honest and working efficiently to produce the optimum output with the minimum input. Although some believe capitalism creates inequities and is immoral, it is a few of the participants within this system that cause these unfair inequities. This lack of integrity among some participants will always be present. However, due to intelligent laws, regulations, oversight and the inherent positive properties of the market coupled with democracy such as transparency, freedom of the press, and a better educated proletariat this ethical problem is better now than in the days of centralized ownership of resources and dictatorships. Since there is no incentive to earn a profit or innovate, state-owned enterprises often breed inefficiency.

8. However, without honest, ethical, and compassionate people at the helm of a democratic and market system, or the proper laws and legal institutions to ensure this integrity, this system is no better than totalitarianism, autarky, or anarchy. Further, we must always take principle number three into account.

9. For prosperity to spread to developing countries we must not look to short run elixirs. It took 175 years to turn the U.S. into an economic superpower. The same change cannot take place in Somalia, Zimbabwe, or Afghanistan without the proper development of human capital, industrial capital, and a fundamental legal framework.

10. It is not he who works the hardest that succeeds; it is he who has the best ideas, works with the most intelligence, and builds the right team to help him accomplish his goals.

11. The ability to adapt to change and ability to learn quickly is as important as what you know right now.

Those that do not grasp these principles will have a hard time becoming successful or building a prosperous business. While the large majority of American youth do not (at least yet) have the faintest idea of what these principles are or what they mean, there is a growing minority that does. While progress is being made with the help of organizations such as Junior Achievement, the public secondary educational system of the United States, in many places, at times seems that instead of teaching the above principles it is teaching students to be provincial, closed-minded, economically-challenged, and financially inept. It almost seems if students in the American education system are taught from 1 st through 12 th grade to believe that the U.S. is the only country in the world, the only one that matters, and that our goal after we leave school should be to search for a secure well-paying job. These ideas will not produce the dynamic innovators and leaders needed to tackle the problems of this new century.

However, there is a growing minority of youth in the U.S. that does understand the world, globalization, a bit of history, and the basic concepts of business and economics. More importantly, the eighties generation throughout most of the rest of the world is not so provincial. On my 2000 Ruta Quetzal Expedition I was embarrassed to only know two languages. Most of the participants, all just fifteen and sixteen like I, knew at least four languages, and some knew as many as six. They not only knew the languages, but they understood the culture of whomever they were speaking with, whether they were Japanese, Swedish, Colombian, American, or Malaysian. The world is growing smaller by the day, and anyone who does not understand world culture, speak another language, or grasp globalization will have a glass ceiling in their profession, in their life, and in their business.

There has been some great progress on this front recently. Books such as The World is Flat and The Lexus and the Olive Tree by Thomas L. Friedman, The Commanding Heights by Daniel Yergin and Joseph Stanislaw, Rich Dad’s Guide to Investing by Robert T. Kiyosaki, Globalization and Its Discontents by Joseph E. Stiglitz, and Reinventing the Bazaar by John McMillan enlighten us all.

This new breed of entrepreneurs did not grow up with 15% inflation, the Commodore 64, or Ronald Reagan (although I did love to play my Space Invaders game on my used Atari when very young). Instead, we have grown up with Nintendo and Sega Genesis, MTV, Bill Clinton, the World Trade Center attack, and most importantly, the Internet.

I was eleven, not twelve and not thirteen, but eleven. It was 1995 and I was helping people who were 40, 50, 60, 70, 80, and 90 learn to use their computer, send emails, browse the web, and write a letter without a typewriter. More often it is the four year old that is teaching her dad how to attach a picture to an email, or the seven year old showing his uncle how to burn a CD, than the other way round.

Right now I am 21. Anyone my age or younger will understand what I am about to say. I do not know what the world was like before the Internet. Let me repeat this–I do not know what the world was like before the Internet. Yes, yes, of course I have memories before 1994, but to be honest I really didn’t understand how the world worked back then. I did not read the paper too often then and only rarely watched Tom Brokaw or Dan Rather. I have grown up to know routers, Intranets, FTP access codes, HTML, and ecommerce.

This new breed of entrepreneurs; the investment bankers, analysts, economists, options traders, politicians, business owners, leaders, and entrepreneurs of 2005-2065, understand technology and they use it every hour of their waking lives.

We understand the above eleven principles. We know we live in a global interconnected village. We know the government will likely not be able to take care of us in old age. We know we must be responsible for our education and our financial well-being. We know that there is extreme suffering, sacrifice, and corruption in many parts of this world that will not cease unless we do something about it. We understand technology and understand the changes that have taken place in business and the business and economic lessons that have been taught to us over the past five years. In order to build a successful business you will need to understand these things.

This new breed will not be a typical, usual group. As long as we can avoid collapse in the Middle East and Southern Asia, a third world war, and protect the enlightened world from the destructive plans of those whose motives may be well-meaning but whose beliefs are based on half-truths and death, the world is our oyster. Who is to say that my generation cannot develop a more effective way at ensuring essential nutrients and enough food gets to those in need? Who is to say that we cannot double the standard of living in my lifetime or consign absolute poverty in developing nations to the dustbin of history?
This new generation is already doing remarkable things. Just read this excerpt from the May 29, 2002 issue of Business Week:

Never before have teens had the know-how, the access, and the tools at their disposal to pursue business on an equal footing with adults. The number of teens doing some kind of business on the Net is already a lot bigger than many grownups would ever expect. For every teen millionaire, there is a veritable swarm of regular kids who routinely earn pocket money doing software work via the Net. It’s impossible to pinpoint exact numbers, but they are large. Researcher Computer Economics Inc. in Carlsbad, Calif., estimates that 8% of all teens, about 1.6 million in the U.S., are making at least some money on the Net. ”There’s not a period in history where we’ve seen such a plethora of young entrepreneurs,” says Nancy F. Koehn, associate professor of business administration at Harvard Business School.

The article goes on to talk about teen entrepreneurs that have made hundreds of thousands or millions of dollars over the past six years by creating popular web sites, developing software programs, and consulting for businesses. Personally, in my own work with the Carolina Entrepreneurship Club and the Collegiate Entrepreneurs Organization I have come into contact with many fellow young entrepreneurs. It seems to me that many in our generation surely do understand the great opportunity we have and the special time we are in. No matter what your age is, if you can learn these same principles we have learned, you will greatly increase your chances at building a successful business.

In the coming decades, new leaders will appear who have grown up with technology being a part of their lives for as long as they can remember. This new generation will intrinsically understand the principles of a global world and be much more effective in building successful companies than any person who does not. Whether or not you are in this generation, you better understand these principles.

In 2005, I was named as one of the “Top 25 Entrepreneurs Under 25″ by Business Week. Every single one of these entrepreneurs was born in the 80s and is part of this Third Generation of Tech Entrepreneurs. I hope you’ll get to know us. We’ll be around for quite some time and we’ll have an unprecedented opportunity to affect positive change in our world and society for the next six decades through both traditional and social entrepreneurship. I think I know us well enough to be confident we’ll not let the opportunity pass us by.

Author: Ryan Allis
Article Source: EzineArticles.com
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Government Grants for Small Businesses & Women

Small business grants are closer than you think. They can also be the ideal way to fulfill your dreams of becoming a business owner. It is often a hot topic among entrepreneurs with limited funds and access to capital. They are given to those people who want to start their own small business as a means of supporting themselves while at the same time contributing to the US economy. Business grants are also provided by the US government. Remember, Small Business Grants are not loans and that’s why many people refer to them as Free Grant Money!

Business Grant or Business Loan…?

Grant programs don’t require credit checks, collateral, security deposits or co-signers. In some cases recipients are required to submit periodic progress reports to demonstrate that the grant funds are being utilized properly and goals are being achieved as projected in the application. Grants differ from loans in that they are not repayable. We all know what it takes to get a common loan…like auto loans, home loans, cash loans, etc. Why not try a free grant program that writes the grant for you and also addresses every issue you’ll need to cover before submitting it to the proper agency.

Business Grants Do What?

Business grants are one way that women can run successful businesses whether they have a home-based business or a business outside of the home. They are available to start a new or expand an existing business, equipment financing, acquisition of a new or existing business, rent, salaries, office expenses and overhead. Given to women who are small business owners to encourage and promote economic growth as well. Grants are available to anyone over 18 years of age. In fact, the small business grant you need to start or expand your business may be available right in your own home state.

The Purpose of Grants

A grant supports the business idea and turns the dreams of an entrepreneur in to reality. There are many types of grants offered by the government that include individual grants for personal necessities, business grants for starting new business, housing grants, ,education grants for funding education and many more.

Business Grants & Women

Grants are also available for women who want to buy an existing business. They are also available for women who want to attend business school so that they gain the knowledge they need to start their own business. They are also awarded to women who excel in their respective fields. The best part about business grants is that they are free in the sense that you do not have to pay back the money to the funding agency or the government. Women can also get money to encourage advanced online education have a distinct advantage over any business that leaves advanced learning to chance. Businesses that fall into this arena often find they are eligible for small business grants.

There are Other Options…

Also remember that the federal government, through the SBA, does offer a fine array of very attractive loans to start or expand a small business. There are also low interest and no Interest Government loans available for you to take full advantage of. Most small business owners have to look to personal resources and loans to finance their small business. You may have looked into bank loans, asked friends and family for a loan or looked into getting a few credit cards to pay for you to set your business up.

Grants for Women

Women have the largest opportunity of any group to benefit from the generosity of the Government Grant Programs. Women are taking more initiative to work for themselves. Womens small business grants are available in many forms. Women continue to account for the majority of stay at home parents. Women interested in accessing small business grants to start or expand their own businesses should understand certain limitations inherent in small business grant funding. Women have a 75% greater chance of success in business ownership.

Grants for Education

Education is a priority for any government, and for this reason the government. Education grants are available from various sources and are generally funded by the government, although many are established and sponsored by private institutions. They can vary in the amount of the grant as well as the period the grant is made available to the student. Women are also much easier to qualify for and get than education grants. Scholarships are also available for a myriad of situations.

A Little Info about the SBA

SBA does not provide lower interest rates for small businesses. SBA is not related to granting any free government grants, but instead it provides counseling, technical trainings and assistance in areas which are required to run a small business management using its resourceful SBDC or Small Business Development Center at absolutely NO extra Cost to you, its totally FREE. SBA has offices in every state and worked with various non-profit, lending and educational and training organizations nationwide. SBA also runs programs that are intended to help women with training and technical assistance, access to credit and capital, government contracts and such. As far as individuals are concerned, SBA does not offer business grants to any entrepreneur but it does help the minority groups, the women entrepreneurs, economic development of underdeveloped regions, and numerous such activities.

Author: J Pickett
Article Source: EzineArticles.com
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Ten Major Fears That Scare Small Businesses Away From Strategic Planning

An often offered comment to me when I speak about strategic planning to small business owners and managers is that their company or organization is too small for strategic planning. Or they will offer any number of other excuses why they do not use strategic planning for their business. In my opinion, this is a sad commentary on the thinking of these small business people. They do not realize or comprehend that their business or organization is on their way to the business graveyard without a strategic plan.

Well, I really believe if the truth were told, the real reason they do not do strategic planning is related more to fear than anything else. And so I ask this question: “why are so many of these businesses strategically challenged, strategically averse and/or just plain scared or fearful of strategic planning?” Your Strategic Thinking Business Coach reviewed and reflected upon experiences with this type of small business thinking and offers the following list of ten major fears that drive small businesses away from strategic planning.

Fear #1: Fear of being intimidated and overwhelmed by the strategic planning process.

Many small business owners and leaders have pre-conceived an idea of what strategic planning is and fear that the process of strategic planning will be too overwhelming for them. Therefore, they feel intimidated by the process and do not want to even start the process.

Fear #2: Fear of repeated past bad experiences with strategic planning.

Small business leaders may have had some extremely negative and possibly harmful experiences with strategic planning in the past. They may have had a very poor consultant that was brought in and nearly ruined the business. Maybe they spent weeks in meetings without accomplishing one thing because they did not use a professional facilitator. Or maybe they launched a plan without any means of accountability.

Fear #3: Fear of the amount of anticipated time and commitment to develop a strategic plan.

Small businesses do not have a large corporate staff and are so busy putting out fires and managing day-to-day activities that they believe they will not have time to focus on long-term and strategic thinking. They want to keep working “in the business” but avoid working “on he business.” And this translates to a basic fear that if they divert time to strategic planning, the business will fall apart in the meantime.

Fear #4: Fear of academic or the ivory tower thinking.

Many small business owners are distrustful of theories, systems, generalizations and formulas. There is the fear of “this is fine in theory but I does not work in the real world.”

Fear #5: Fear of the facilitation process.

The most effective strategic planning meetings use the skills of a professional facilitator. Small business owners and mangers may fear that the meetings, no matter how well intended, will end up as gripe sessions or hours of aimless wandering without a clear agenda or purpose.

Fear #6: Fear of commitment.

A benefit of strategic planning is that it leads to decisive action. So, in companies where the owner and management likes to “hold back” or “hedge bets,” work on many things at the same time and “keep all options open,” this can be a real problem. This stems from a fear of making a decision and following through with commitment to carry out that decision.

Fear #7: Fear of accountability.

Most small business owners are only accountable to themselves and many times that really means they are “not accountable to anyone” and are not really held accountable. With strategic planning, there is a system of accountability built into the plan and this causes some real fear and distress to some small business people.

Fear #8: Fear of failure.

In small businesses the cost of failure is high and the personal risks are great. In large companies, the management is really dealing with someone else’s money. In small business and especially with entrepreneurs, one’s livelihood is at stake. A winning strategic plan could help the entrepreneur realize his dream, but a losing plan could result in a nightmare.

Fear #9: Fear of the cost of strategic planning.

This fear arises when there is no strategic thinking used to look at the value of strategic planning to the business compared to the cost. Fear also arises when strategic planning is viewed as an expense rather than as an investment.

Fear #10: Fear of discomfort and confrontation during the strategic planning process.

Many small business owners and managers are very fearful and uncomfortable with “confrontations” and they go to great lengths to avoid them. They are very uncomfortable in any confrontation and are fearful that they will be confronted with some issue or problem during the strategic planning process that they would rather avoid. Therefore, they decide to not engage in the strategic planning process.

Your strategic thinking business coach strongly encourages you to fully realize the benefits of strategically thinking and planning to manage and grow your business. If you would like to learn more about how a strategic thinking business coach can facilitate and guide you in that endeavor, please contact Glenn Ebersole today through his website at http://www.businesscoach4u.com or by email at jgecoach@aol.com

Author: Glenn Ebersole
Article Source: EzineArticles.com
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